have your users lost the ability to delete?
Currently the amount of data being generated is increasing at an averge of 60% per year. This explosion of data leaves you with two issues. Firstly with so much data how can you find the information that you need, especially if that information relates to an important time-critical issue such as an impending court case, HR tribuneral or Freedom of Information request.
Secondly the increasing data fills your existing servers and backup devices meaning you are looking at expensive upgrades to add additional storage and still manage to backup that data within your backup windows.
At the same time though how can you ensure that your users are still keeping the important information that you need to keep?
information growth
Research has shown that around 70% the data you are storing is duplicate data. Around 90% of that data probably won’t be accessed again after it has been created, but you need to keep for compliance with statutory requirements or for your records in case someone questions it at a future date.
We have a number of products that can identify this old data and archive it off to secondary storage, deduplicating and compressing the data as it works. In addition we can also index the information to make it easier to find (should you need to) and identify information which can eventually be deleted after a suitable period of time, all with little or no user intervention.
Of course there is a cost for the solution, but our customers generally find that the savings from not having to continuially update their existing file and email servers means that the system can pay for itself within the year and gives additional benefits that users have been asking for.
The true cost of identifying data
Have you ever had a request from HR to find an email conversation between a few people that happened last year? Similar requests happen more often than you may think, especially with public bodies who have to respond to freedom of information requests. The hidden costs of dealing with these requests can be staggering. It has been estimated that finding documents can cost up to 3000 times the cost of storing the document.
The products we recommend can help. By indexing all information as it is archived, combined with the ability to include non-archived content to the index, allows users to quickly identify the information, review it to ensure that it is relevant, and then present it in a format suitable for export to external parties such as legal teams.